Privacy Policy

We collect information in the following ways:

Account Information. When you create an account, we collect your name, email address, password, and optional profile details such as your job title, avatar, and timezone.

Workspace Data. Information you and your team create within Kavanah, including projects, tasks, comments, files, messages, and client records. This data is stored to provide the Service and is owned by your workspace.

Usage Data. We automatically collect information about how you interact with the Service, including pages visited, features used, browser type, device information, IP address, and referring URLs.

Cookies & Similar Technologies. We use cookies, local storage, and similar technologies to maintain sessions, remember preferences, and understand usage patterns. You can control cookies through your browser settings.

We use the information we collect to:

• Provide, maintain, and improve the Service
• Authenticate users and manage account access
• Send transactional communications (e.g., password resets, notifications)
• Respond to support requests and communicate with you about the Service
• Analyze usage patterns to improve performance and user experience
• Detect, prevent, and address security issues and abuse
• Comply with legal obligations

We do not sell your personal information. We may share information in the following circumstances:

Within Your Workspace. Other members of your workspace can see your profile information and workspace activity as part of normal collaboration.

Service Providers. We work with third-party providers for hosting, analytics, email delivery, and payment processing. These providers access your data only to perform services on our behalf and are contractually obligated to protect it.

Legal Requirements. We may disclose information if required by law, regulation, legal process, or governmental request, or to protect the rights, safety, or property of Kavanah, our users, or the public.

Business Transfers. In the event of a merger, acquisition, or sale of assets, your information may be transferred as part of that transaction. We will notify you of any such change.

We retain your information for as long as your account is active or as needed to provide the Service. When you delete your account, we will delete or anonymize your personal data within 30 days, except where retention is required by law or for legitimate business purposes such as resolving disputes.

We implement industry-standard security measures to protect your data, including encryption in transit (TLS) and at rest, role-based access controls, and regular security assessments. However, no method of electronic storage or transmission is 100% secure, and we cannot guarantee absolute security.

Depending on your jurisdiction, you may have the right to:

• Access, correct, or delete your personal data
• Export your workspace data in a portable format
• Opt out of non-essential communications
• Restrict or object to certain processing activities
• Withdraw consent where processing is based on consent

To exercise any of these rights, contact us at the email address listed below. We will respond to your request within 30 days.

Your information may be transferred to and processed in countries other than your own. We ensure appropriate safeguards are in place for such transfers, including standard contractual clauses and compliance with applicable data protection frameworks.

The Service is not intended for individuals under the age of 16. We do not knowingly collect personal information from children. If we learn that we have collected data from a child under 16, we will delete it promptly.

We may update this Privacy Policy from time to time. We will notify you of material changes by posting the updated policy on this page and updating the "Last updated" date. Your continued use of the Service after changes are posted constitutes your acceptance of the revised policy.

If you have questions or concerns about this Privacy Policy or our data practices, please contact us at:

Email: privacy@kavanah.app